Fill in the role, CTC and joining date — copy the letter or save it as a PDF.
Dear ,
Subject: Offer of employment —
We are pleased to offer you the position of in the department at , based in .
Your annual cost to company (CTC) will be ₹. A detailed salary breakup is attached. Your salary will be subject to deductions as required by law, including Provident Fund, Professional Tax and income tax.
We would like you to join us on . You will be on probation for months from your date of joining. Your detailed terms of employment will be set out in your appointment letter.
On joining, please bring your PAN card, Aadhaar card, educational certificates, relieving letter and last three months' payslips from your previous employer, and two passport-size photographs.
This offer is subject to satisfactory verification of your documents and references. Please sign and return a copy of this letter by to confirm your acceptance.
We look forward to welcoming you to the team.
For
Once the candidate joins, issue the appointment letter with the full terms. More templates: all HR letter formats.
An offer letter is sent before joining to offer the role, CTC and joining date; the candidate accepts it. The appointment letter is issued on or after joining and sets out the full terms of employment — probation, notice period, working hours, leave and conduct.
The job title, department and location, the annual CTC (often with a salary breakup attached), the joining date, the probation period, the documents to bring on joining, and the date by which the offer must be accepted.
Once accepted, it is evidence of the agreed terms, but the detailed terms of employment are usually in the appointment letter or employment contract. Keep the two consistent.
Yes. Edit the details, copy the text onto your company letterhead or print it as a PDF. There is no sign-up.
SetuWork fills the offer letter from the candidate's details and emails it — your layout, your wording. Free for teams up to 10 people — no card required.