The full terms of employment in one letter — probation, notice, hours, leave and confidentiality.
Employee ID:
Subject: Letter of appointment
Dear ,
Further to your acceptance of our offer, we are pleased to appoint you as at , with effect from , on the following terms:
Please sign and return a copy of this letter as your acceptance of these terms.
For
Accepted: ______________________ ()
The appointment letter is the employee's record of their terms, so keep it consistent with the offer letter and with your HR policies. Attach the salary breakup — Basic, HRA, allowances and the employer's PF — so the CTC figure is clear.
Under the new Labour Codes, an appointment letter is a requirement for every employee, not just a courtesy. If you add a clause for gratuity, PF or leave encashment, follow the statutory rules rather than restating them loosely.
When the employee later leaves, the experience letter and relieving letter close the loop.
On or soon after the employee joins, once the offer has been accepted. Under the new Labour Codes, employers are required to give every employee an appointment letter.
Designation, date of joining, salary (CTC and breakup), probation, notice period on both sides, working hours, leave as per policy, confidentiality, and the grounds for termination.
Commonly 30 days during probation-free employment and shorter (often 15 days) during probation, but it is whatever the company and employee agree in the letter or policy.
Yes. Edit the details, copy the text onto your company letterhead or print it as a PDF. There is no sign-up.
SetuWork generates the appointment letter from the employee's record, with a preview before it is emailed. Free for teams up to 10 people — no card required.